The following questions will help you follow the correct path:
Is this an exact replacement for the previous post holder with no changes to the JD/PS?
New & changed jobs / Skill mix / Role re-design
If the current post no longer meets the requirements of the service, or changes / amendments need to be made to the JD/PS (please use latest JD and PS templates or your role will be returned] or if this is a completely new post, the appointing manager will need to discuss the amendments with a Workforce and OD representative. [Please note that if you make any amendments to JD/PS you will need to use 'Tracked Changes' on all submissions or your JD/PS will be returned].
- If you are advised by Workforce and OD that the changes are minor and will not result in a change of grade, then please proceed to Step 4.
- If the changes are significant and warrant a grade review, Workforce and OD will advise that the post will need to be reviewed at an Agenda for Change Job Matching panel. Once confirmed the appointing manager can proceed to step 3.
Provisionally discuss availability of funding with your Financial Accountant:
Amend outdated terminology in the JD/PS
The following phrases are still being found in adverts, job descriptions and person specifications - some alternative wording has been provided:
Flexible - change to 'Flexible approach to work' or 'Flexible approach to meet the needs of the service'
Car owner essential - change to 'Ability to travel between sites in a timely manner to meet the needs of the service'
'X' years experience - remove number of years. Add 'significant' or 'substantial' experience if necessary
Physically fit - must state exact requirements, e.g. 'Needs to reach and bend to pick items from the floor and from shelves'
Reliable work record - remove from JD/PS
Outside interests - remove from JD/PS
Managers should refer to Human Resources for advice if there is any doubt as to the wording contained in any documentation.
ESR Position Number
If this is an exact replacement post – all budget holders will have access to a Departmental Staff in Post Establishment list which includes the ESR position numbers. This information can also be accessed via Share Point or by contacting Workforce Information on 029 2074 1205 (4-1205).
Before you proceed, review your checklist to make sure you can answer yes to the following questions:.
If you have answered ‘Yes’ to all question in Step 6 and you have completed the first section at the top of the Occupational Health form to reflect the position - proceed to the Creating a vacancy request subpage.